Federal Government of Canada Departments, Agencies and Crown Corporations are mandated to migrate their electronic business records to official repositories, whether GCDocs or SharePoint.
It is not an option to leave business records in the legacy systems, or simply migrate them to the platform without adequately screening for sensitive files, relevance and duplication. Migrations undertaken without adequate cleanup increase long-term storage costs, retain records beyond their retention period, and reduce staff productivity. However, manual clean-up efforts made without adequate procedures or policies in place to support the transition are also wasteful and long, risking delays to data migration.
MetaData Solutions and Active Navigation can help you meet the following goals and use cases:
- Install Active Navigation Discovery Center securely in your network
- Index your file shares (and optional legacy repositories, like RDIMS)
- Identify your sensitive data
- Prepare and migrate content to GCDocs and SharePoint
- Provide process documentation and guidance so your IM/IT staff can adopt it
Based on other Government of Canada engagements you could realize the following benefits:
- Reduction in storage costs
- Significantly reduced in labour efforts to indexing and cleaning content: many clients have reported at least a 10x reduction in the time taken
- Identify redundant, obsolete, and trivial data (ROT)
- Identify – and protect! – unsecured sensitive data
- Identify official records
- Prepare and migrate official records to SharePoint and GCDocs
- Allow your IM/IT staff to adopt the process and software